The three steps to follow when setting up cost accounting in BLG are :
1- Determine the axes to be analyzed
2- Create the activities/accounts related to the axes to be analyzed
3- Create matching rules
In our example, we will analyze 3 axes:
- Axis 1: AGENCY
- Axis 2: ACTIVITIES
- Axis 3: RANGES
1- Determine the axes to be analyzed
Create the axes via the Module :
Administration / Accounting / Accounting Axis / Create
Complete the various fields:
- Code: Information from accounting export
- Title : Name of the analytical account that will be automatically generated and accessible via Administration / Accounting / Analytical Account.
- Origin
- ID Origin
- Type : Analysis on sales (Customer) or purchases (Supplier)
2- Create the activities/accounts related to the axes to be analyzed
The creation of the 3 axes has automatically generated the creation of 3 analytical accounts accessible via Administration / Accounting / Analytical Account :
Complete the details related to each analytical account :
- Agency => Create the agencies to be analyzed (in our example 3 agencies).
- Activities => Create the various activities concerned (in our example, we'll analyze the Store, Workshop and Rental activities).
- Ranges => Create the ranges to be analyzed (in our example, we'll analyze mini-excavators & tractors).
To create Agencies, click on Agency / Create :
Repeat this procedure for each agency to be created :
Repeat the procedure for activities creation :
Click on Activities / Create
Repeat the procedure for ranges creation :
Click on Ranges / Create
3- Create matching rules
Once the axes and analytical accounts have been created, it is necessary to create the matchings so that BLG can perform the requested analysis.
Via the Administration / System / Matching module
-
Search and click on :
- analytical account on customer invoice lines: if the analysis concerns sales
- analytical account on supplier invoice lines: if the analysis concerns purchases
In our example, our analysis concerns sales, so we'll create the matchings by clicking on "analytical account on customer invoice lines".
Creation of matchings relating to the Agency axis :
- Creation of 3 matchings :
- Agency 1
- Agency 2
- Agency 3
Example : Matching - analytical account “01-Agency 1” - the agency is referenced F000289 :
Creation of matchings related to the Activities axis :
- Creation of 3 matchings :
- Store
- Workshop
- Rental
Example : Matching - analytical account “01-Equipment” :
Creation of matchings related to the Ranges axis :
- Creation of 2 matchings :
- Pallet Stacker
- Forklift
Example: Matching - analytical account "1000 - Pallet Stacker" :
Setup is now complete !
The analysis information will be visible when consulting the accounting entries accessible via the invoice :
The information related to the setting are shown in the "Analytical plan" and "Analytical section" columns.